Refrigeration Software Loader

Refrigeration Service Software Built
for Cold-Chain Compliance

When a walk-in freezer fails, your customer loses stock by the hour — and when an auditor calls, they
want temperature records, not excuses. EyeOnTask puts temperature logs, planned maintenance, per-
unit history and same-day invoicing into one app your engineers actually use.

No credit card   •   No setup fee   •   Cancel anytime

Best Field Management Software for your Refrigeration business

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Refrigeration Software Dashboard
We serve these big league companies
Cold-Chain Compliance

Temperature Logs & Compliance Forms Your Auditors Will Love

Paper temperature sheets get wet, lost and back-filled. With EyeOnTask custom forms, engineers record readings, HACCP checks and gas-leak inspections on their phone during the visit — timestamped, photo- backed and stored against the exact unit.
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Build your own temperature log, HACCP checklist or F-Gas inspection form — no coding needed.

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Attach photos of gauges and data-plates, capture the customer's electronic signature on the spot.

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Every completed form saves to the job and the unit — export a clean PDF when the auditor asks.

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Works offline in basements, plant rooms and cold stores with zero signal.

Temperature Log
PPM Schedule
Planned Preventive Maintenance

Commercial Refrigeration Software That Keeps Every Cold Room on Schedule

Commercial kitchens, cold stores and supermarket cabinets live or die on preventive maintenance. Set the schedule once per site or per unit, and EyeOnTask creates PPM jobs automatically — no spreadsheet, no "we forgot the quarterly gas check".
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Recurring work patterns: monthly coil cleaning, quarterly leak checks, annual deep service.

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PPM jobs auto-appear on the dispatch board with the right site, unit and checklist attached.

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AMC contracts track covered visits, reminders and renewal dates for every customer.

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Running air-conditioning PPM too? The same engine powers our HVAC Software.

Equipment & Asset Register

Refrigeration Maintenance Software With a Full History for Every Unit

A ten-year-old blast chiller has a story — compressors changed, gas topped up, seals replaced. EyeOnTask keeps an equipment record for every unit at every site, so your engineer walks in already knowing what was done last time and what's under warranty.
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Serial number, model, refrigerant type, install date and warranty status per unit.

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Full activity timeline: every job, part fitted, reading and form filed against the unit.

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Warranty expired? It shows in red before you quote the repair as free.

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Spot repeat-failure units and recommend replacement with the data to prove it.

Equipment Register
Breakdown Dispatch
Breakdown Dispatch

Dispatch Emergency Jobs Before the Stock Thaws

Refrigeration is the trade where response time is measured in money. Log a breakdown call, see which engineer is closest and free, and dispatch with the site's unit history already attached — while the customer tracks the ETA from their portal.
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Drag-and-drop scheduling with live job statuses: dispatched, in progress, completed.

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Engineer gets site address, access notes, unit record and past faults on their phone.

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Customer portal shows booking status — fewer "where is your engineer?" calls.

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One account runs refrigeration and HVAC crews side by side — or your
appliance repair team too.

Contracts & Quotations

Recurring Maintenance Contracts That Renew Themselves

Maintenance contracts are the steady income of a refrigeration contractor. Build an AMC in a guided wizard — sites, units covered, visit frequency, rates — and let EyeOnTask handle the visit schedule, renewal reminders and contract invoicing.
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Contract wizard: customer → sites → units → visits → rates → done.

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Rate cards with free-quota visits; extra call-outs billed automatically.

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Renewal reminders 30 days out — lock in next year before a competitor calls.

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Quote non-contract work from the phone and convert approved quotes to jobs in one tap.

Maintenance Contract
Refrigeration Invoicing and Billing
Invoicing & Payments

Invoice and Get Paid Before You Leave the Plant Room

The job isn't done when the freezer is cold — it's done when you're paid. Turn the completed job into an invoice on the engineer's phone, capture a signature, and collect payment on-site instead of chasing it for three weeks.
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Job → invoice in one tap, with parts, gas charge and labour pre-filled from the job sheet.

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Electronic signature and payment collection in the field — card, cash or link.

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Syncs with QuickBooks and Xero; take payments via Stripe or PayPal.

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Attach the completed temperature log to the invoice email — proof of service, automatically.

Pricing That Fits a Contractor

Refrigeration Contractor Software That Starts at $7 — Not $49

Most field service platforms price like you're a national facilities chain. EyeOnTask starts at $7 per field user and $12 per admin on the Basic plan, and even our top Premium plan caps out at $18 per admin — so a three-engineer refrigeration outfit isn't paying enterprise money.
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Basic plan: $7 per field user / $12 per admin — start here, upgrade only if you need to.

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Free trial on every plan, no credit card, no setup fee, cancel anytime.

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Compare all three plans on the pricing page.

Pricing Plans
EyeOnTask mobile-app

Built to Work Where Refrigeration Engineers Work

Plant rooms, basements and cold stores are dead zones for signal. The EyeOnTask mobile app is offline-first: engineers open jobs, fill temperature logs, capture signatures and record parts with no connection — everything syncs the moment they're back in coverage.

Full job details, unit history and forms available offline.

Photo capture, e-signature and payment collection from the field.

Android and iOS — one app for every engineer.

Google Play App Store

Our Unmatchable Features

Streamline your refrigeration business with tailored tools for every stage. Solo contractors and multi-crew teams alike get powerful job tracking
scheduling, invoicing, and equipment history management across all plan tiers. Eliminate paperwork, boost field efficiency, and scale your
operations effortlessly—whether you are working independently or managing a full crew of technicians.
Starts at $7 Per Field User. Upgrade Only If You Need To.
One simple starting price for refrigeration teams of any size — see the pricing page for full plan details.
Free Trial Included

EyeOnTask for Refrigeration Software

$ 7 /user/month

per user, per month — everything unlocked

  • Job scheduling, dispatching & mobile app for engineers
  • Custom forms for temperature logs & compliance checks
  • Quotes, invoicing, e-signature & on-site payment collection
  • Equipment records with per-unit service history
  • Advanced & Premium plans available when your team grows — compare plans

Manage whole process in just 4 simple steps.

  • Create Job Refrigeration Software

    Create Job

  • Refrigeration Software Fieldworker

    Assign to fieldworker

  • Refrigeration Software Invoice

    Raise invoice

  • Refrigeration Software Feedback

    Get feedback

Refrigeration Service Software FAQs

What is the best software for a refrigeration service business?

The best refrigeration service software covers the full cold-chain workflow: temperature logs and compliance forms filled on-site, planned preventive maintenance schedules for cold rooms and commercial kitchens, a service history for every unit, breakdown dispatching, AMC contracts and invoicing. EyeOnTask brings all of this into one app for the office and one mobile app for engineers, with plans starting at $7 per field user per month.

Can technicians record temperature logs and compliance checks on-site?

Yes. With custom forms you can build your own temperature log, HACCP checklist or gas-leak inspection sheet. Engineers fill it on their phone during the visit, attach photos and a customer signature, and the completed form is stored against the job and the unit — ready to export as a PDF whenever an auditor or client asks for it. Forms work offline too, which matters in basements and cold stores with no signal.

Does EyeOnTask support planned preventive maintenance for cold rooms and commercial kitchens?

Yes. Set a maintenance schedule per site or per unit — monthly coil cleaning, quarterly gas checks, annual deep service — and EyeOnTask creates the jobs automatically and drops them into your dispatch board. Under an AMC contract, visits, reminders and renewal dates are tracked for you, so no cold room ever silently falls off the calendar.

Can I track the service history of each refrigeration unit?

Yes. Every unit — walk-in freezer, display cabinet, blast chiller or chiller plant — gets its own equipment record with serial number, model, refrigerant type, warranty status and a full activity timeline of every job, part and reading logged against it. When an engineer arrives on-site, the unit's whole history is two taps away.

How much does refrigeration service software cost?

EyeOnTask has three plans, priced per user per month: Basic at $7 per field user and $12 per admin, Advanced at $10 per field user and $15 per admin, and Premium at $14 per field user and $18 per admin. Every plan includes a free trial with no credit card required, and you can compare them in detail on our pricing page.

I also run HVAC jobs — can I manage both in one account?

Yes. Refrigeration and HVAC crews can run side by side in the same EyeOnTask account, sharing the same clients, dispatch board, inventory and invoicing. Many of our contractors handle both trades — see our HVAC software page for the air-conditioning side of the workflow.

Thanks for writing to us, we will try and get back to you as early as possible, if you have more question use the same form and send another email.
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