EyeOnTask gives small and growing HVAC companies (2–20 technicians) the same power that enterprises pay $200–800/user for — AMC management with free-service quotas, full equipment lifecycle tracking, warranty claims, field quoting, and offline-ready mobile apps — at a fraction of the cost.
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| Software | Reported Cost (10 techs) | Equipment Management | Setup Fee | HVAC-Specific? |
|---|---|---|---|---|
| ServiceTitan | $5,000–8,000/mo | Enterprise-grade — POs, warehouse-to-truck logistics, multi-location inventory | $10K–25K | Yes, but built for 50+ truck enterprises |
| FieldEdge | $1,000–2,000/mo | Strong — Coolfront pricebook, but inventory is a $39/mo add-on, reporting $49/mo extra | $500–2,000 | Yes, 45 years in HVAC |
| Housecall Pro | $250–400/mo | Basic — customer equipment tracking only on Essentials plan ($149+/mo) | Free | General FSM, not HVAC-specific |
| EyeOnTask | $158/mo (Premium: 10 techs + 1 admin) | Full lifecycle — serial number tracking, barcode/QR scanning, install, warranty claim, replace, repair, discard. All included in Premium. | Free | Yes, built for 2–20 tech HVAC teams |
You get full equipment lifecycle management, AMC with free-service quotas, warranty claim tracking, and field quoting — at a fraction of the cost. Under $160/month for a 10-tech team instead of thousands. No $10K setup. No 6-month onboarding. Start in a day.
FieldEdge reportedly charges extra monthly add-ons for inventory management and advanced reporting. EyeOnTask's Premium plan includes everything — equipment tracking, inventory, warranty claims, reports — priced by role at $14/field user and $18/admin per month. No add-on traps.
Equipment tracking only starts on Housecall Pro's higher-tier plans — and it's basic. EyeOnTask gives you full equipment lifecycle with QR scanning, parts tracking, and warranty management from day one on Premium — $14/month per field user.
Complete HVAC equipment management. No hidden add-ons. No setup fees. Plans from $7/user/month.
All product names and brands are property of their respective owners. Competitor pricing is based on publicly available sources as of July 2026 and may change.
Annual Maintenance Contracts are the backbone of any HVAC business. EyeOnTask doesn't just schedule recurring visits — it manages the entire contract lifecycle including free-service quotas, inventory limits, and auto-renewal.
Free Service Quota Management — Define how many free services each contract includes (limited or unlimited). The system tracks usage automatically, so your team knows exactly when a visit is billable vs covered under contract.Auto-Generated Recurring Jobs — Set daily, weekly, monthly, quarterly, or annual patterns. Jobs are created and assigned to technicians automatically — no manual scheduling for the life of the contract.Inventory & Parts Control Within Contracts — Define which consumable items and spare parts are covered under each AMC. Technicians see this on-site, preventing disputes about what's included.Renewal Alerts & Expiry Tracking — Get notified before any contract lapses. Never lose a customer because a renewal slipped through the cracks.Quotation-to-Contract in One Flow — Select a service package in the quotation, client approves, and the system converts it directly into an active AMC — zero re-entry.
Every split AC, chiller, AHU, and VRF system your team touches gets a complete digital record — install date, model, serial number, warranty status, service history, and current condition. All accessible with a QR scan.
Complete Equipment Registry — Record make, model, serial number, tonnage, refrigerant type, installation date, and warranty expiry for every unit. Link equipment to specific client sites and locations within a building.QR/Barcode Scanning — Technicians scan a code on-site to pull up the unit's full history instantly — last service, parts replaced, pending issues, warranty status. No searching, no calling the office.Hierarchical Asset Structure — Organize assets as Client → Site → Building/Floor → Equipment. A property manager with 30 buildings and hundreds of AC units? One clear view.Service History & Condition Tracking — Every visit, every part change, every remark is logged against the equipment. When a tech arrives, they already know what happened on the last five visits.Parts & Components Linked to Equipment — Each equipment record shows its associated parts (compressor, PCB, fan motor, filter). Take actions (replace, repair, discard) directly on each part.
When a compressor fails under warranty, your technician shouldn't have to call the office, wait for approval, and make three trips. EyeOnTask streamlines the entire warranty-to-replacement flow.
Raise Warranty Request from the Field — Technician identifies a faulty part, taps Warranty Request on the mobile app, attaches photos and notes, and submits. Done in under a minute.Full Claim Lifecycle Tracking — Every warranty claim moves through clear statuses: Submitted → Under Review → Approved/Rejected → In Progress → Completed. Tech and admin both see real-time progress.Replace or Repair — Tracked Automatically — When the manufacturer returns a repaired unit or sends a replacement, the system records both the sent item and the received item with serial numbers, so you always know what went out and what came back.Linked Jobs for Installation — Once a warranty replacement arrives, create a new installation job directly from the claim. The new job links back to the original warranty request — full traceability, zero lost context.Reduce Site Visits — Optionally discard the faulty part during the warranty request itself, saving a return trip. One visit for claim + discard, one visit for install. Two trips instead of three.
HVAC quotations aren't simple — clients want options. EyeOnTask lets your team present multiple equipment choices, service packages, and pricing tiers in one professional quotation.
Multi-Equipment Quotations — Send a single quote with multiple AC models or system configurations. The client selects what they want — no back-and-forth emails.Package Selection — Offer Bronze/Silver/Gold or Basic/Premium service packages within the quotation. Each package defines included services, visit frequency, and parts coverage.Quotation to Contract — One Click — When the client approves a package, convert it directly into an active service contract or AMC. No re-entering data, no missed details.Field Quoting via Mobile App — Technicians generate and send professional quotations on-site during the first visit. Close the deal while you're standing in front of the client.Faster Approvals — Clients receive quotations with a detailed work summary, making it easier to approve quickly. Less follow-up, faster revenue.
When a tech is on-site and discovers a part needs replacement, they shouldn't have to call the office, text the admin, and hope someone writes it down. EyeOnTask connects field and office in real time.
Three Request Types from the Field — Technicians can raise a Quote Request (need pricing), Material Request (need a part/supply), or Warranty Request — all from the mobile app while on-site.Instant Admin Notification — Admin receives the request immediately with part details, equipment context, and technician notes. No phone calls, no miscommunication.Status Tracking for Technicians — Every request shows live status (Submitted → Approved → Dispatched). Technicians see progress without calling the office.Replace Parts On-Site — If the part is available, the technician can generate a quotation, get client approval, and replace the part — all in one visit. No second trip required.
HVAC service demand spikes seasonally. EyeOnTask's drag-and-drop scheduler and live GPS tracking ensure your team covers more jobs with less windshield time.
Drag & Drop Scheduler — Assign jobs based on technician availability, skill set, and proximity. Visual calendar shows the full team's day at a glance.Live GPS Tracking — See where every technician is in real time. Dispatch emergency breakdowns to the nearest available engineer.Route-Optimized Service Days — Group nearby client sites into efficient routes. Five AMC visits in one area, one trip — less fuel, more jobs per day.Geofencing — Auto-log when technicians enter and leave a job site. Accurate time tracking without manual check-ins.Automated Customer Notifications — Clients receive SMS/email when the technician is dispatched and on the way. Professional service without extra effort.
HVAC work happens in basements, rooftops, plant rooms, and server rooms — places where mobile signal disappears. The EyeOnTask app is built for exactly that.
Full Offline Mode — Scan equipment, complete inspection forms, capture signatures, take photos, and raise requests — all without internet. Everything syncs automatically when connectivity returns.Complete Job Context on Phone — Every job arrives with the site's equipment list, service history, AMC details, and previous technician notes. Your tech walks in prepared.Digital Inspection Reports — Custom checklists matching your existing paper forms. Photos, notes, e-signatures, and readings — all captured at the equipment, not scribbled later.Available on Android & iOS — Download free from Google Play and the App Store.
Convert completed jobs to invoices in one click. Send branded invoices via email, collect payment on-site, and sync everything with your accounting software.
Job-to-Invoice in One Click — No re-typing. Job details, parts used, and labour hours flow directly into the invoice.Multiple Payment Methods — Cash, cheque, credit/debit card, bank transfer, or online payment links. Collect on-site or send a payment link.Accounting Integration — Sync with Xero, QuickBooks, and other tools. No double data entry, no reconciliation headaches.Recurring Invoices for AMCs — Auto-generate invoices for contract billing cycles. Set it once, invoices go out on schedule.
Clients log in to request service, track job status, view equipment records, approve quotations, and pay invoices — without calling your office.
Self-service job bookingReal-time job status trackingQuotation approval & e-signatureInvoice history & online paymentsEquipment & service history visibilityEyeOnTask gives small HVAC businesses everything needed to move from paper and spreadsheets to a single digital system — automate daily operations, delight customers, and grow revenue without growing overhead.
EyeOnTask
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