Fire Maintenance Software for Recurring Inspection Contracts

EyeOnTask ensures you never schedule recurring fire safety inspections manually again.

Set up automated scheduling for recurring inspections across every contract.

Auto-generate jobs for the life of the agreement — weekly, monthly, quarterly or annual.

Send automated reminders to your field force, admin staff and customers before each visit.

Get renewal alerts before any contract quietly lapses.

Fire Alarm Service Software Panel Inspections

Keep every alarm panel, detector and call point on record, with live notifications so no inspection slips.

Store panel model, zones, detector count and call point locations against each site.

Get real-time notifications for due or completed fire safety inspections.

Receive reminders for service due dates, contracts, inspections and unpaid invoices.

See the faulty device history for every panel before the engineer arrives.

Digital Inspection Reports & Service Records

One job card per visit ensures all the fire safety inspection work is recorded, signed and shared.

Build custom digital forms that match the paper certificates you already use.

Attach photos, engineer notes and the customer's electronic signature to every inspection.

Email the completed report to the customer automatically the moment it's done.

Edit, update and resend job cards to customers with one click.

Fire Safety Management Software — Multi-Site Asset Register

Organise every customer as client → site → building → individual asset, all on one screen.

Handle a property manager's twenty buildings — each with extinguishers, panels and emergency lights — in one view.

See the service status of every asset across every site at a glance.

Answer customer queries instantly with the asset's full history on screen.

Connect Xero, QuickBooks, PayPal, Stripe and Zapier so accounts and payments stay in sync.

Live GPS Tracking Dispatch

Keep track of your fire safety teams when they are on the field, and dispatch the right engineer fast.

Track locations, optimize routes, and see time spent at different job sites.

Group nearby sites into route-friendly service days — five sites in one area, one efficient trip.

Dispatch emergency call-outs to the nearest available engineer using live GPS.

Create geofencing to log the entry and exit of field engineers on site.

What is fire protection software?

Fire protection software helps fire safety companies run their day-to-day service work: scheduling extinguisher servicing, alarm inspections and sprinkler tests, keeping a record of every asset on every site, completing inspection reports on a phone, and sending quotes and invoices. EyeOnTask replaces paper certificates and due-date spreadsheets with one system your office and engineers share, starting at $7 per user per month.

How much does fire safety software cost?

Most fire safety software charges $40 to $120 per user per month, which adds up fast for a small team. EyeOnTask starts at $7 per user per month, covering scheduling, inspection reports, quoting, invoicing and the mobile app. Asset and equipment records are available on the Premium plan, priced by role at $14 per user and $18 per admin per month. Even on Premium, a five-engineer fire protection company pays around $840 per year — a fraction of what competitors charge. You can start with a free trial, no credit card required.

Can I track service and refill dates for every fire extinguisher?

Yes. Every extinguisher gets its own asset record with serial number, type, location in the building, manufacture date, last service and next refill or discharge test due. Engineers scan a barcode or QR label on site to open the full history instantly. Reminders fire before any date falls due, so nothing slips between annual visits — even across a site with dozens of units.

Does it work for fire alarm and sprinkler servicing too?

Yes. EyeOnTask handles fire alarm panels, detectors and call points, sprinkler system testing, kitchen suppression and emergency lighting alongside extinguishers. Each asset type can run on its own inspection frequency — weekly, monthly, quarterly or annual — inside a single customer contract, with recurring jobs generated automatically. One system covers the full range of work a fire and security company delivers.

Can engineers complete inspection forms on their phone?

Yes. Engineers complete custom inspection forms on the EyeOnTask mobile app — ticking checks, adding photos, recording notes and capturing the customer's electronic signature on site. You build the forms to match the paper certificates you already use. Completed reports are emailed to the customer automatically and stored against the asset record, and the app keeps working offline in plant rooms and basements.

Can EyeOnTask generate BS 5306-compliant service reports?

Yes. EyeOnTask helps fire safety companies conduct extinguisher inspections, record service results, capture technician and customer signatures, attach photos, and generate digital service reports. The platform supports maintaining accurate inspection records and documentation to help businesses meet their BS 5306 service reporting requirements. Customers should ensure their inspection procedures and report content comply with the applicable parts of BS 5306.