Best Property Maintenance Software

Property Maintenance Software for
Managers & Contractors

Hundreds of work orders across dozens of buildings — leaking taps in Block A, a lift inspection due in
Block C, and an owner asking why last month's costs went up. EyeOnTask puts every property, work order,
contractor and invoice in one place, so nothing slips and every job is billed.

No credit card • No setup fee • Cancel anytime

Best Field Management Software for your property maintenance business

5/5

What is property maintenance software?

Property maintenance software is a tool that helps property managers, landlords and maintenance contractors manage work orders, recurring maintenance schedules, contractors, inventory and invoicing across multiple properties from one place. EyeOnTask lets you link multiple buildings and units to a single client, raise and dispatch work orders, track fieldworkers with GPS, manage service contracts (AMC) per building, and generate cost reports per property.

Can tenants or property managers raise maintenance requests themselves?

Yes. With the EyeOnTask Customer Portal, tenants and property managers can log in 24/7 to raise maintenance tickets, attach photos of the issue, choose the affected building or unit, and track the status of their request in real time — without calling your office. Every portal ticket lands in your job board ready to be assigned.

How do I schedule recurring preventive maintenance across multiple buildings?

In EyeOnTask you can create recurring job schedules per property — weekly, monthly, quarterly or on custom Work Patterns. The system auto-creates the next job for each building (lift inspection, fire safety check, HVAC servicing, gutter cleaning) and assigns it to the right technician or contractor, so planned preventive maintenance never slips through the cracks.

Can I see maintenance cost reports per property?

Yes. EyeOnTask reports break down jobs completed, materials used, technician time and total maintenance cost per property or per client location. You can filter by building, date range or job type, and export the data to share with owners — or sync invoices to QuickBooks or Xero for accounting.

Property Maintenance Software for Managers & Contractors

Best Field Management Software for your property maintenance business

One client, many buildings — every unit under control

Unlimited locations per client — buildings, units, floors and common areas.

Link Equipment (lifts, pumps, HVAC units, fire panels) to each location with full service history.

Client Call History & Service Tracking per building — see every visit at a glance.

"Warranty expires within 15 days" widget flags equipment before cover runs out.

Raise, assign, track and close every work order

Job Dispatching with drag-and-drop scheduling and priority flags.

Fieldworkers attach photos and notes before and after the fix — proof for owners and tenants.

Material requests and component-level inventory keep spare parts tracked per job.

Close with electronic signature and payment collection on the field.

Recurring maintenance schedules for every property

Weekly, monthly, quarterly or custom Work Patterns per building.

Next job auto-created and pre-assigned to the right technician or contractor.

Diagnosis and inspection checklists (custom forms) attached to every visit.

Job Time Tracker records actual vs planned duration per site.

Service agreements managed per building

Fixed Price / Service Based contracts (AMC) with per-building terms.

Rate Cards with free quota — extra visits billed automatically at contract rates.

Renewal alerts and audit trail for every agreement.

Quotations/Estimations flow straight into contracts and invoices.

Tenants raise tickets themselves — 24/7

Self-service ticket creation with photos, unit selection and priority.

Live status tracking — tenants stop calling to ask "is it done yet?".

Property managers see all open requests across their buildings in one view.

Feedback collected automatically when the job closes.

Know where every contractor is — and how long jobs really take

Live GPS map of technicians and subcontractors across your portfolio.

Automatic time logs: dispatched → travelling → on site → completed.

Assign the nearest available worker to urgent tickets.

Expense Management for mileage, parking and materials per job.

Costs, jobs and response times — by building

Cost and job reports filtered by building, client, date range or job type.

Invoicing & Billing per property with line items, tax and signatures.

QuickBooks, Xero, Stripe, PayPal and Zapier integrations.

Audit trail on every job, quote and invoice.

Built to work where maintenance work happens.

Full job details, checklists, photos and signatures — even offline.

Raise invoices and collect payment on the field.

Multi Language Support for mixed contractor teams.

Our Unmatchable Features

Pricing that grows with your portfolio.

EyeOnTask for Property Maintenance

Manage whole process in just 4 simple steps.

What is property maintenance software?

Can tenants or property managers raise maintenance requests themselves?

How do I schedule recurring preventive maintenance across multiple buildings?

Can I see maintenance cost reports per property?

Try EyeOnTask for free and supercharge your Property Maintenance business

Property Maintenance Software for
Managers & Contractors

One client, many buildings —
every unit under control

Raise, assign, track and close
every work order

Recurring maintenance
schedules for every property

Service agreements managed
per building

Tenants raise tickets themselves
— 24/7

Know where every contractor is —
and how long jobs really take

Costs, jobs and response times —
by building